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Apr 21 2008
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Product

Download: The ETS Brochure

The ElectronicTendering System (ETS) is a unique, cutting edge e-procurement product. It does provide a paperless and secure environment for creating, managing, and issuing bid notices. But those are the minimum requirements. The real strength of the ETS lies in its ability to allow you to network. To join the ETS is to join an entire community of buyers and vendors. You will have your secure and efficient pipeline to your vendors, yet this pipeline is only one part of a network that will connect you with dozens or even hundreds of other vendors in surrounding counties or states.

Security is a key element. Not just anyone can work on the ETS. Its permissions- based virtual hierarchy puts you in control of who is able to access various files, who is able to make changes to those files, and even who can approve those changes. You are in complete control of the system from the moment the process for issuing a bid is initialized to the time it has run its course and can be removed from the ETS.

dreamstime_940660_small.jpgThe ETS is a complete bid management tool that also handles all associated documentation, including addenda and corrigenda, from start to finish. Even reviews and approvals for the bid and associated documents can be handled on the ETS. Facilities for electronic bid submissions are available for interested parties and include the option for designated bidder representatives to attend the bid opening event remotely.

Most importantly, the ETS is designed with your current procurement staff in mind. Its design has placed a strong emphasis on being user-friendly precisely so that no new expertise must be brought in to handle and manage the system. In fact, the ETS will become your e-procurement system.

dreamstime_446712_small.jpgBidders can take advantage of the ElectronicTendering System’s powerful search tool, creating search parameters that are as broad or as specific as they like. Subscription options are available to receive alerts based on bids issued by a particular buyer, a specific commodity code, or both. If a bidder is interested in a particular bid, they will receive free and automatic alerts any time that bid is updated (e.g. an addendum is issued). For bidders the ETS offers a similarly paperless environment. Bids can be viewed online and all relevant documents can be downloaded for viewing. Bids and their documents and corrections can be reviewed, approved, and sent to a buyer using ETS’s comprehensive management facilities.

These tools are more powerful than you may initially realize. Because the ElectronicTender System is community oriented, the tools you use to work with your vendors are the same tools you will use to work with any other vendor on the system. There is no worry about whether they will be willing or able to use your system. They already are! There is no delay in getting them registered and installed on your system, either. Again, you are already talking the same language.

The ETS’s built-in security and transparency features and capabilities are unparalleled in other solutions (see Security). Designed and created from the ground up for this exact purpose, ETS is a user friendly, customizable, secure, transparent solution that is available in a scalable format through Software as a Service (SaaS) with a low initial investment.

ElectronicTendering System’s features include:

  • Registration by Buyer Organizations and Supplier Organizations
  • Strong security-oriented system of User-Authentication & Forgot Password
  • Organization Identity and Verification
  • Open bids as well as Limited bids (Global or Domestic)
  • Three-tier Virtual Organization Hierarchy
  • S&TPA ® (Security and Tendering Policy Agreement)
  • Online Management of Pre-Tendering Approval (PTA), i.e. Requisition Management
  • ITFP ® (Initiating Tender Floating Process)
  • Online Management of RFP Specifications
  • Bid Announcement facility for Open Tenders
  • Online Management of Corrigenda to bidss
  • Online Management of Invitation Letters for Limited bids
  • Online Management of Bid Documents
  • Online Management of Addenda to Bid Documents
  • Online Procurement of Documents with Official Serial #; Option for Online / Offline Payment
  • Online Tracking System for Bid related Activities
  • Online Subscription Service for Bid / Corrigenda Alerts
  • System of Automatic Online Alerts for Corrigenda and Addenda
  • Classification of Goods & Services (based on the UNSPSC)
  • ElectronicSearch ™
  • ElectronicReport ™
  • Public-Page for each Buyer Organization
  • Public-Page for each Supplier Organization
  • Administration Facility for each Buyer Organization
  • Administration Facility for each Supplier Organization
  • Comprehensive Electronic Audit-Trail with provision for Archiving
  • Extensive use of Digital Certificates/ Digital Signing
  • ETS Messaging System (within each end-user organization), and alerts from ETS